Time
Writing up an hour-long conversation takes 20 to 45 minutes. At three conversations a day, typing swallows the rest of your afternoon. Time that isn't going to clients.
N.
Notuly.Nice to meet you. Ask away.
Frequently asked questions
Meeting report
The meeting report. Without the write-up.
You talk, Notuly writes the report. Client visit, performance review or consultation: within ten minutes the report is in your inbox, with the decisions and action points.
Available on macOS, Windows, iOS and Android.
Used by people at these organisations.
Short answer
A meeting report captures the heart of a conversation: the topics discussed, the decisions and the action points, each with a name and a deadline. The difference from minutes: those belong to a formal meeting with an agenda; a meeting report can come from any conversation. Notuly writes it automatically: put your phone on the table, have the conversation, and within ten minutes the report is in your inbox.
- Core elements
- Date and participants, topics, decisions, action points
- Difference from minutes
- Minutes belong to a formal meeting with an agenda
- Writing up by hand
- 20 to 45 minutes per conversation
- Automatic
- In your inbox within ten minutes
- Recording
- Allowed if you take part yourself; inform the participants (GDPR)
- Processing
- Our own AI on Dutch servers in Amsterdam
- Free to try
- Three conversations a month, no payment details needed
In practice
When do you write a meeting report?
In sales, you still know what was agreed straight after a client visit. By tomorrow a little less, and by next week the arguing starts. A visit report captures commitments at the moment they're made.
In HR, the report of a performance review or appraisal isn't a nice-to-have but an obligation: it goes into the personnel file. If it's missing, or wrong, you have a problem at exactly the moment you need it.
In healthcare and local government, every client conversation needs a report afterwards. Not in meeting-speak, but in the client's own words. That often takes more time than the conversation itself.
And in construction and consultancy, verbal agreements that never get written down turn into costly rework. "But we agreed that, didn't we?" is the most expensive sentence on a building site.
Contents
What goes into a good meeting report?
A meeting report doesn't need to be long. It needs to be complete.
- Date and participantsWhen the conversation took place, and who was there.
- Topics discussedThe heart of what was said, without the noise.
- DecisionsWhat was agreed? Clearly listed.
- Action points with a name and a deadlineWho does what, and by when. Without a deadline, an action point is just a wish.
- A format that adaptsA performance review has development goals, an inspection has findings per location, an intake captures what the client needs. The format adapts to the conversation.
A template for every conversation.
That adaptive format is a template. Notuly recognises the kind of conversation and picks the form that fits. Anything that didn't come up simply drops out. With a Team licence you build your own templates, in the layout your organisation uses.
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The problem
Why most meeting reports get it wrong.
Writing up by hand fails on three fronts.
Accuracy
After an hour of conversation you remember the broad strokes. The exact amount, the agreed date, the wording of a commitment: those are gone. You fill in the gaps with what you think was said.
Attention
During the conversation you're writing instead of listening. You miss half of it because you're still capturing the previous sentence. Something has to give, and usually it's your attention.
Update the report after feedback from Leila
Notuly understands 90+ languages; your report comes in Dutch or English.
Speakers
BBjörn
BBen✦ Recognised by Notuly
+Add who you heard
Number of speakers−3+
Automatic speaker recognition, without storing any voices.
GDPR-compliantEU hosting · AmsterdamNo AI trainingNo audio kept
GDPR-compliant, EU hosting, no training on your data.
By situation
Meeting reports by situation.
Every conversation calls for its own report. Three situations that keep coming back.
The visit report after a client meeting
You're in the car, keen to get to the next appointment, and the write-up slides down the list. With automatic reporting, the visit report is in your inbox before you've left the car park.
Straight into your CRM and off to the client.
Performance review
In HR conversations the report is a legal document: it goes into the personnel file and can still matter years later. You start from what was actually said, not from what you thought was said.
An objective starting point you adjust yourself.
Intake and consultation
In healthcare and social care, the report has to capture what the client is asking for in their own words. That's exactly where writing up by hand goes wrong: without noticing, you translate everything into your own professional jargon.
The report stays close to what was said.
For your profession
Do you work in a profession with its own case files?
If your profession keeps its own case files under a duty of confidentiality, the report goes beyond this general format. On the page for your profession you can read how to capture a conversation within your own rules.
Are you a physiotherapist? Read how to take notes on the intake, the treatment plan and the evaluation in a SOAP record. Working as a psychologist? There it's all about the session report and the client's right of access.
Legal
Can you record a conversation?
In the Netherlands you may record a conversation you take part in yourself. That isn't illegal, even without announcing it beforehand.
Extra rules apply for business use: the GDPR requires you to inform participants when you process their personal data, and a recording is personal data. In practice: say beforehand that you're recording and why. Participants who know a recording is being made are more willing to accept the report.
The full explanation, with the legal articles alongside, is in Can you record a meeting?
How it works
An automatic meeting report in three steps.
No settings, no training, no IT department. Your first report follows straight after the download.
Record
Open the app, or start Notuly in your online meeting, and press the record button. Around the table? Phone in the middle. That's all the preparation there is.
Process
Notuly turns the audio into text on its own servers in Amsterdam and recognises who's speaking: up to 32 speakers in a single conversation, in more than 90 languages.
Receive
Within ten minutes the report, with the decisions and action points, is in everyone's inbox. By then the audio has already been deleted.
On all your devices
Also on macOS and Windows.
Meeting on Teams, Zoom or Google Meet? The desktop app takes the notes straight from your laptop. And the iPhone and Android apps capture every conversation on the go.
We don't store your conversations.
The audio is deleted within a minute of processing. Once your report has been sent, we no longer hold your data. What we don't keep can't leak.
Our own servers in AmsterdamAn ISO 27001-certified data centre. Your data never leaves the EU.
Our own AI modelSelf-hosted in the EU. No Big Tech anywhere in the process.
No training on your conversationsWhat's said stays yours.
Data processing agreement (GDPR)Available to organisations, on Team and above.
We work in line with:
ISO 27001.
We work in line with ISO standards. Our data servers run in an ISO 27001-certified data centre in Amsterdam.
Questions.
What is a meeting report?+
A document that captures the heart of a conversation: the topics discussed, the decisions and the action points, with names and deadlines.
What is the difference between minutes and a meeting report?+
Minutes belong to a formal meeting with an agenda. A meeting report can come from any conversation: a client visit, a consultation, a performance review, an inspection.
What goes into a meeting report?+
The basics: the date and the participants, the topics discussed, the decisions, and the action points with names and deadlines. Without a deadline, an action point is just a wish. Some conversations add their own elements, such as development goals in a performance review or the client's support needs in an intake.
Can AI write a meeting report?+
Yes. AI turns a recording into text, recognises the speakers, and structures it into a report with the decisions and the action points.
What is a visit report?+
A visit report is a meeting report of a client visit. It captures commitments and agreements at the moment they're made, and then goes to your CRM or to the client.
How long should you keep a meeting report?+
That depends on the type. HR reports: up to two years after the employee leaves. Tax records: seven years. Medical records: at least twenty years (under the WGBO, the Dutch medical treatment act). For other business conversations there is no statutory retention period, but keep reports for at least the length of the business relationship.
Can you record a conversation without consent?+
In the Netherlands you may record a conversation you take part in yourself. For business use, the GDPR requires you to inform the participants.
What does writing up a meeting report cost?+
Writing up by hand takes 20 to 45 minutes per conversation. At three conversations a day, that's 1 to 2.5 hours of admin every day.
Does automatic reporting work for in-person conversations too?+
With Notuly it does. Most tools are built for Teams or Zoom; sit down with someone at a table and they do nothing. Notuly works with your phone on the table, and with the desktop app in your online meetings. In-person, hybrid and online.
Does an automatic meeting report work in Dutch as well?+
Yes. Many tools are primarily English-language, so Dutch names and professional jargon get transcribed wrong. Notuly understands more than 90 languages and delivers the report in Dutch or English.
Where is my conversation processed?+
With Notuly, on Dutch servers in Amsterdam; your data never leaves the EU. The audio is deleted within a minute of processing and your conversations are not used as training data. Notuly keeps no archive of recordings.
Can I still edit an automatic meeting report?+
Yes. The report arrives as an email; you adjust it where needed and file it in your CRM or case record. The difference: you start from what was actually said, not from what you thought was said.
Read next.
Automatic meeting notesPhone on the table, have the conversation, report in your inbox.How to take meeting minutesThe step-by-step guide, from agenda to sent report.Notetaking with AIWhat it is, privacy and costs.Conversation transcriptionFrom recording to word-for-word transcript.SecurityWhat happens to your audio, and why there's no archive.Can you record a meeting?The rules in plain language, with the law alongside.What does a minute taker cost?Rates and alternatives side by side.Best AI notetakers in EuropeFive tools, honestly compared.How it worksFrom recording to report, step by step.
The meeting report without the write-up.
Phone on the table, have the conversation, report in your inbox. The AI recognises the type of conversation and adapts the format. Three conversations free, no payment details needed.